Reminder: Annual membership meeing - June 15th, 2025 - Proxy requested if you cannot attend the annual N&W HS Membership Meeting

[NW Mailing List]

I will not be attending the N&WHS convention this year, however I have
attended several over the years. I have also attended the membership
meetings during these conventions. It has been a while, but I do not
remember the meetings being held on Sunday morning, if they were I wouldn't
have attended, as a christian I would be attending worship on Sunday
mornings. I must urge you to consider holding the membership meeting at a
time which doesn't conflict with Sunday morning worship. Thanks, -Ed
Burnett, Lynchburg

On Mon, Jun 9, 2025 at 6:59 AM NW Mailing List via NW-Mailing-List <
nw-mailing-list at nwhs.org> wrote:

>  > Dear N&W HS Member:
> >
> > The Norfolk & Western Historical Society (N&W HS) will have an in-person
> annual membership meeting during the Radford convention on Sunday, June
> 15th, 2025, at the Highand Hotel, Radford, Virginia, 9 AM. If you are
> unable to attend, I request that you submit a proxy for this important
> meeting.
>
> Pro forma agenda
>
> Call to Order - Frank Scheer
>
> President's Message - Tim Hensley
>
> Minutes of Previous Membership Meeting - Summarized
> Treasurer’s Report - Summarized
> Membership Report Summary - Summarized
>                   Membership recruitment to equal or exceed attrition, as
> well as society operating costs and dues
> Archives Report Summary - Summarized
>                   Repairs/renovations to Salem Avenue Archives update
> Publications Report Summary - Summarized
> Other topics suggested by attendees for discussion
>
> Motion to Adjourn.
> Safe travel home!
>
> ~~~~~~~~~~~~~~~~~~~~~~
>
> > Submitting a Proxy for the N&W HS Annual Membership Meeting:
> >
> > Each year, the management of the N&WHS gives members who are unable to
> attend the annual membership meeting the chance to participate in Society
> business. The Directors and Officers accomplish this through the
> solicitation of a proxy for any member who cannot attend the membership
> meeting. While we would rather have you attend the annual membership
> meeting, we know that many members cannot attend this important event.
> >
> > A proxy allows you to express your desires and participate in the
> decisions the membership makes. A proxy permits someone you designate to
> act on your behalf, if necessary, at the Annual Meeting. This year, the
> proxy will authorize Kenneth L. Miller, Secretary, to act on your behalf as
> you designate on the proxy.
> >
> > The solicitation of a proxy is routine in the governance of a
> corporation and the N&W HS follows this process. I encourage you to
> complete the proxy below and mail or email it so that we can hear your
> voice at the membership meeting. To be effective, your proxy must be in the
> Secretary Miller’s hands by June 11th, 2025.  An email is sufficient even
> it the entries are not filled into the blanks below.
> >
> > Thank you,
> >
> > Frank R. Scheer
> > Board Chair
> > Norfolk & Western Historical Society
> >
> > ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> >
> > N&W HS PROXY – 2025 ANNUAL MEMBERSHIP MEETING
> >
> > KNOW ALL MEN BY THEIR PRESENTS, that I, the undersigned member in good
> standing of the N&W HS, Incorporated, do hereby appoint Kenneth L. Miller
> as my true and lawful attorney and agent, with the power of substitution,
> for me and in my name to vote at the Annual Meeting of the members of said
> corporation, to be held in person on Saturday, June 15th, 2025, or at any
> adjournment or adjournments thereof, for the following:
> >
> > Election of all nominated Directors:
> > For ___
> > Against ___
> > Withhold ___
> >
> > For any other business which may come before the membership.
> > For ___
> > Against ___
> > Withhold ___
> >
> > If you execute this proxy without checking any of the boxes, you
> authorize Secretary Kenneth L. Miller to vote “For” the items listed.
> >
> > Name: _______________________________________
> >
> > eMail Address: _______________________________________
> >
> > Telephone Number: _______________________________________
> >
> > Please add mailing address or other corrections below.
> >
> > Signed (typed name in lieu of handwritten signature if returned via
> email):
> >
> > ______________________________________ Date: ______________________
> >
> > Instructions for return of proxy form: Please return your proxy
> statement by June 6th, 2025, via email or letter mail to:
> >
> > Ken Miller
> > miller at nwhs.org
> > N&W Historical Society
> > PO Box 13908
> > Roanoke VA 24038
> >
> > Kindly include your email and telephone number plus any other contact
> information updates in your reply. If you include updates with a proxy
> form, you do not need to send this information to the Society address.
> >
> > The 2025 nominating committee is seeking members who want to join the
> Board of Directors (BOD) during the coming year. All members are eligible
> to serve as one of the director vacancies during two years between January
> 1, 2027, through December 31, 2029. An individual may nominate themselves
> or another member but must check with the other member to confirm that they
> are willing to serve if elected. Please send your nomination(s) by August
> 1st, 2025.  You may do so during the Radford Convention or via letter mail
> afterwards to:
> >
> > N&W Historical Society
> > ATTN: Nomination Committee
> > PO Box 13908
> > Roanoke VA 24038
> >
> > A nomination should include a short summary about the person. Please
> include background (for example work experience), capabilities (such as
> knowledge of using Excel spreadsheets), and vision for the Society. The BOD
> will nominate and vote upon N&W HS officers during its June 2026,
> Directors’ meeting. The officers will be selected from the membership in
> good standing to fill these positions for a one-year term:
> >  President
> >  Vice-President
> >  Secretary
> >  Treasurer
> >
> > The N&W HS particularly needs dedicated persons willing to carry the
> foundation forward by serving in these critical positions as well as
> directors.  Additional Archives volunteers are likewise needed as there is
> much collection management and document reorganization required during
> coming years.
> >
> > Best wishes and hoping to see YOU at Radford,,
> >
> > Frank R. Scheer
> > Board Chair
> > Norfolk & Western Historical Society
> ________________________________________
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